City Council Meeting Procedures
Call to Order
The Mayor officially calls the meeting to order by announcing the
date and time.
Roll Call
The City Clerk takes a roll call of the council members present
beginning with the first eight alderman and concluding with the
eighth ward and a quorum is determined.
Prayer and Pledge
Generally a clergy person is chosen from the community to make
the invocation. In his/her absence the City Clerk gives the
prayer. Immediately following, all rise and face the flag for
the pledge.
Presentation
Any formal recognitions, presentations, etc. are made at this
time, as requested.
Public Hearing
Required formal public hearings are called as necessary. Relative
public commentary is heard.
Citizen Participation
The public is invited to present commentary at will regarding any
item not on the agenda. Comments limited to not more than five (5)
minutes.
Aldermen Comments
The City Council members may wish to make announcements or
address pertinent issues at this time.
Consent Agenda
The Mayor introduces the Consent Agenda by announcing that items
on the Consent Agenda have been deemed non-controversial by the
Mayor, City Clerk and staff. No item will be discussed unless
an alderman specifically requests that it be removed from the agenda
for that purpose. Any citizen wishing to address the City
Council on any of these items must advise the City Clerk prior to
the reading of the Consent Agenda. Once the items are removed
the City Clerk proceeds to read the remaining items on the Consent
Agenda. The Mayor requests a motion to approve the Consent
Agenda and the City Clerk takes a roll call vote.
Items removed are then discussed individually with the City Clerk
announcing each item. Discussion/action follows until all
items are addressed.
Committee of the Whole
Following the Consent Agenda, the Mayor declares that the City
Council is resolved into a Committee of the Whole Meeting. At
this time individual Council Committee Chairmen present their items
for discussion. It is during the Committee of the Whole
Meeting that the aldermen invite the public to comment on the
relative issue. The following committees may have items:
Building Code, Community Development, Community Services,
Engineering, Finance & Administration, Legal & Licensing, Public
Safety, and Public Works.
If no action is immediately required on committee items, they
will automatically appear on the next City Council Consent Agenda.
If it is necessary to take action on the items at the present
meeting, the Committee Chairman must report them out under the "New
Business" section.
Unfinished Business
Once the Mayor has announced that the City Council is back in
session, the City Clerk proceeds to read each item listed under
"Unfinished Business" that was discussed at a prior meeting and now
requires a motion and a vote.
New Business
The City Clerk proceeds to announce those items from the agenda
which were addressed earlier in the Committee of the Whole Meeting
should the City Council desire to report them out for action.
A motion and vote will be taken. Matters being introduced for
the first time will also be presented under "New Business".
Manager's Report
The City Manager may wish to make announcements or address
pertinent issues at this time.
Aldermen Comments
The City Council Members may wish to make announcements or
address pertinent issues at this time.
Mayoral Comments
The Mayor may wish to make announcements or address pertinent
issues at this time.
Executive Session
The City Council recesses to meet in private to discuss matters
such as personnel, land acquisition and collective bargaining.
No final action is ever taken in Executive Session. The City
Council reconvenes back in session where they may take action on the
matters discussed in Executive Session.
Adjournment
The Mayor officially calls for a motion to adjourn the Meeting.
A vote is taken and the Meeting concludes.
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